Job: Accounts Payable Specialist

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Posting Job Title: Accounts Payable Specialist
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External Job Description:

TMI HOSPITALITY - JOB DESCRIPTION

JOB TITLE: Accounts Payable Specialist

REPORTS TO: Property Accounting Manager

LOCATION: TMI Hospitality Corporate Office

DEPARTMENT: Property Accounting

FLSA STATUS: Non-Exempt

SUMMARY: Completes clerical accounting tasks to support the accounting function. Typical duties may include: checking for/assessing tax, nonemployee compensation, processing invoices & research.

ESSENTIAL FUNCTIONS:

100% Prepares & enters invoices for payment

* Updates department spreadsheets, lists and/or procedures.
* Prioritizes invoices according to importance and due date.
* Reviews invoices for approval, tax and 1099 tracking.
* Enters invoices for payment.
* Processes draws for construction and capital projects -TMI Development Company.
* Creates lien waivers and supplier lists.
* Statement and phone call research from hotels and vendors.
* P-card auditing and communication.
* Enters and verifies some TMI Development Company general ledger related entries when closing jobs.
* Runs TMI Development Company final reports for completed jobs.
* Completes other duties as assigned.

COMPETENCY:

To perform the job successfully, an individual should demonstrate the following competencies:

* Problem Solving - Identifies and resolves problems in a timely manner.
* Customer Service - Responds promptly to customer needs.
* Organizational Support - Follows policies and procedures; Promotes a harassment-free environment; Maintains confidentiality; Observes safety and security procedures; Uses equipment and materials properly.
* Adaptability - Able to deal with frequent change, delays, or unexpected events.
* Attendance/Punctuality - Is consistently at work and on time.
* Dependability/Initiative - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals; Asks for and offers help when needed.
* Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions.
* Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.
* Professionalism - Treats others with respect and consideration regardless of their status or position.
* Quality/Quantity - Demonstrates accuracy and thoroughness; Meets productivity standards; Completes work in timely manner.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:

Associates degree from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

LANGUAGE ABILITY:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before customers or employees of organization.

MATH ABILITY:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

MENTAL DEMANDS:

Repetitive job requiring some mental effort and some organization and planning.

SOCIAL CONTEXT:

Minimal contact with employees, clients and public. Requires average poise and tact in presentation of materials. Minimal access to confidential information.

WORK SCHEDULE:

Normal 40 hour work weeks with seasonal overtime demands. Possible minimal (less than 5%) travel required.

COMPUTER OPERATIONS:

Basic personal computer skills including electronic mail, word processing, spreadsheet, specialized software (accounting, human resources, etc.)

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock, working near moving mechanical parts and occasionally exposed to fumes or airborne particles, as would be typical in an office setting. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee occasionally is required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

I have read, understand and accept the above written essential job functions and description (s).

*This is not a binding employment contract. Rev 3/2012

Requirements:

To ensure the confidentiality of your information, please remember to log out when you are finished. The system will automatically time out your session and log you out after 10 minutes of inactivity.

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